13.1. IICP will be required to hold and process personal data about you in order for you to further your educational goals andto provide services to you.
13.2. Personal data means data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of IICP.
13.3. IICP College will keep a record of the details you provided on your application form, any supporting documents requested as part of your admission and additional details provided by any referees and recorded following any interview process. We will also maintain records about your studies, and about your use of the academic and non-academic facilities and services that we offer. This personal information will include data such as your name, home address, date of birth, Course studied, fee payments, PPSN, photograph, attendance, your use of the College’s educational technology including, but not limited to, Moodle, and information about your examinations, assessments and results.
13.4. Your personal data will be processed in accordance with the Data Protection Act 1988 (as amended by the Data Protection (Amendment) Act 2003) and the Data Protection Act 2018 and any amendments or replacements thereto. Processing your personal data is required in order for us to perform our obligations pursuant to our contract with you.
13.5. In addition, due to the nature of some of our Courses which include a personal development element, you may choose to provide us with special category (sensitive) data which we may collect, hold and process for assessment and progression purposes. Special category (sensitive) data is subject to additional protection under the General Data Protection Regulation (“GDPR”). Those special categories of personal data can be found here: https://www.dataprotection.ie/en/organisations/know-your-obligations/lawful-processing/special-category-data.
13.6. Where necessary, your personal data (but not special category data unless required by law) may be disclosed to certain third parties including but not limited to service providers and advisers to IICP, regulatory authorities and professional bodies. Access to your personal information is limited to those who have a legitimate interest in it for the purpose of carrying out their statutory and/or contractual duties. This can include, but is not limited to, the College’s student records system, MIT, the accrediting body, QQI, and, on request, the Department of Social Protection.
13.7. The College provides you with access to third party IT services that are specific to an educational context, such as the use of lecture capture facilities, online learning environments and student management systems. These services may process personal data. Third parties who handle personal data in connection with the College must operate in accordance with the GDPR requirements. In such circumstances, the College will take specific steps, in accordance with data protection and GDPR regulations to protect your personal information, such as ensuring that processing is subject to written agreements between the College and the third party or relying on contractual protection. Further information about educational software will be provided in your programme documentation.
13.8. In order for IICP to be able to comply with its obligations under the 2012 Act and to facilitate compliance by IICP with the Arrangements or other safeguards referred to in section 12 above and in order to help you to meet your educational goals you are hereby requested to consent to IICP sharing your personal data (but not special category data) with: (i) one or more independent custodians appointed by IICP; (ii) QQI; and (iii) other colleges but only to the extent necessary to provide you with the protections contained in the 2012 Act or pursuant to other safeguards referred to in section 12 above and which protections are intended for your benefit.
13.9. Learners may be invited to participate in various surveys including the Irish Survey of Student Engagement. Participation shall be optional. Your responses shall be treated confidentially, and no individual learner will be identifiable in any reports or results generated as a result of these surveys unless such learner has provided explicit consent to this. Some of your non-personally identifiable information may be sent to the Higher Education Authority or other relevant authorities. Some of your non-personally identifiable information may be matched to your survey responses in order to allow for anonymous analysis of results.
13.10. Your consent to us processing and transferring your personal data in the manner set out herein may be withdrawn at any time by informing the Registrar. However, in the event that such withdrawal affects our ability to provide services to you (including the administration of any Courses) or comply with our legal obligations, you will be unable to remain registered as a learner with IICP and we may not be able to complete certain processes for you.
13.11. While IICP College is careful to ensure that personal information is managed with due care and attention, no individual employee or representative of IICP College can provide confidentiality with respect to information provided by a learner. Management of learner information is carried out by IICP College and not any individual staff member.
13.12. Confidentiality may not be maintained where there are concerns that a child or a vulnerable adult may have been abused or neglected, is being abused or neglected, or is at risk of abuse or neglect. This applies equally to historic abuse – i.e., where there is a suspicion of past abuse, irrespective of how long ago. Under such circumstances statutory services such as Tusla and the Gardai may be informed of the concerns. In addition, where the college has concerns for the safety, health or welfare of any person then it may be required to act to manage that harm, including through the involvement of statutory, health or welfare services.