Course Terms & Conditions

/Course Terms & Conditions
Course Terms & Conditions 2017-05-22T11:35:20+00:00

IICP TERMS AND CONDITIONS OF ACCEPTANCE  (V1.2 – 02-05-17)

1.1.    Several payment options are available to learners including debit/credit card, direct debit, EFT, cheque and cash.
1.2.   At present, there are no additional charges for Credit and Debit cards, however IICP reserves the right to apply any additional charges as it sees fit and in line with any rise in variable interchange rates / bank charges / card charges.
1.3.    Learners agree to either pay all fees in full or sign up to a payment plan (which incurs an additional administration fee, currently €50 for direct debit option and €100 for all other payment options) before commencing their course of study.
1.4.    Learners will not be granted access to their Moodle account, MyAthens account or issued an IICP student card until either their course fees are paid in full or they have signed up to a payment plan.
1.5.    Failure to meet the agreed deadlines for payment of course fees may result in discontinuation of training services provided, including access to Moodle, administrative support and the grading of papers, etc.
1.6.    Learners will not be put forward for certification until all course fees are paid in full.
1.7.    Learners who do not complete the required modules within the given timeframe may incur additional costs.
1.8.    Programme fees are reviewed on an annual basis and are subject to change.
1.9.    Programme fees are non-refundable in any circumstances.
1.10.    All programmes are run subject to sufficient demand and the formation of a viable class cohort (which shall be determined in the sole discretion of IICP). A refund of any fees paid less the application fee will be given to applicants in the event that the programme does not proceed.

2.1.    Learners who seek a deferral more than 60 days before their programme commences, can apply any fees they have paid to a subsequent core programme with the exception of the non-refundable application fee. The learner must take up the deferral within one academic year.
2.2.    Learners who seek a deferral less than 60 days before their programme commences, can apply any  fees they have paid to a subsequent core programme, however a deferral administration charge of €250 will be applied. The learner must take up the deferral within one academic year.
2.3.    Learners who defer once the programme has commenced forfeit all fees paid to date.

3.1.    In the interest of child protection and public safety, learners understand that they have a legal, ethical and moral obligation to disclose any information, at the earliest opportunity, which may have relevance to their ability to work in a therapeutic setting.

This section only applies to learners undertaking clinical work.
4.1.    In programmes involving clinical work, learners will be required to join IACP as a student member.
4.2.    IACP membership is dependent on successful Garda Vetting in accordance with the IACP Garda Vetting Policy. Furthermore, current legislation requires that learners will have to obtain separate Garda Vetting in any placement site where they undertake counselling and psychotherapy with clients.
4.3.    Clinical work, and therefore completion of the programme, is dependent on successful Garda Vetting in accordance with the IACP Garda Vetting Policy and the Garda Vetting policy of the relevant placement site.
4.4.    Learners must apply for IACP student membership and IACP Garda Vetting at the start of their programme.
4.5.    Learners who are refused IACP Membership as a result of a Garda Vetting Disclosures, have the right to appeal to IACP.
4.6.    Learners whose appeal is unsuccessful will be offered the option of exiting with a Higher Certificate (subject to completing certain requirements) which is a major award, but does not include a clinical component.

5.1.    IICP utilises continuous assessment whereby learners must demonstrate their knowledge, competence and skills in the relevant programme areas.
5.2.    Progression from one stage of the programme to the next is not automatic nor guaranteed. Learners must evidence successful completion of all academic and clinical assessment criteria.
5.3.    Learners must complete each module on their programme. Failure to submit the necessary assessments and/or be present for a module will result in failure of the module.
5.4.    The assessment must be repeated (and capped at Pass) if learning outcomes are not demonstrated at first attempt, or a ‘resubmit’ is required. Learners have three attempts to pass the module (except in the case of the dissertation, where only one attempt is possible).
5.5.    According to QQI’s Assessment and Standards (Revised 2013), “Honours classification, or any classification higher than ‘pass’, shall be made on first attempt grades only.” This means that any learner who does not pass an award stage module at the first attempt can only be awarded a Pass overall.
5.6.    All assessment requirements must be completed and submitted to Moodle by the specified deadlines.

6.1.    In order to qualify for your award, our validating bodies require a 90% attendance rate throughout your programme. This means that all learners are required to attend 90% of each module.
6.2.    Learners who do not meet this 90% requirement cannot progress to the next stage of the programme. They can, however, be awarded a certificate of attendance.

7.1.    Learners accept that IICP may use their image and personal identifiers for the purposes of information sharing and promotion of IICP.

8.1.    IICP abides by the IACP Code of Ethics and, as such, requires that all our learners do so. Further information on this code of ethics can be found at http://www.irish-counselling.ie/iacp-code-of-ethics.
8.2.    Breach of the IACP Code of Ethics is viewed as a major offence and may result in termination of training.

9.1.    All QQI accredited programmes of education and training of 3 months or longer duration are covered by arrangements under section 65 (4) of the Qualifications and Quality Assurance (Education and Training) Act 2012 (the “2012 Act”) whereby, in the event of IICP ceasing to provide the programme for any reason, enrolled learners may transfer to a similar programme at another provider, or, in the event that this is not practicable, the fees most recently paid will be refunded.
9.2.    As a provider of one or more programmes which are subject to the 2012 Act, IICP is required to submit details in writing to QQI of the arrangements it has in place in accordance with section 65(4) of the 2012 Act for the protection of enrolled learners. QQI (Quality and Qualifications Ireland) is a state agency established by the 2012 Act.
9.3.    IICP has legal obligations in accordance with section 65(4) of the 2012 Act to put in place arrangements for the protection of enrolled learners in the event IICP was to cease providing a programme (“Arrangements”).
9.4.    IICP has entered into Arrangements with other respected, independent private providers of quality higher education in compliance with IICP’s legal requirements under the 2012 Act.
9.5.    The Arrangements provide for a number of scenarios in the event IICP ceased to provide a programme such as:
9.5.1.    the transfer of IICP’s learners to a programme being delivered by another college;
9.5.2.    the transfer of IICP’s learners to a similar programme being delivered by another college;
9.5.3.    a right of refund in accordance with the provisions of section 65(4)(b) of the 2012 Act; or
9.5.4.    a right, in certain circumstances, to enrol at one or more other colleges for the purpose of completing the learners’ respective programmes.
9.6.    IICP may also put in place safeguards to protect students enrolled on programmes which are not subject to the 2012 Act including but not limited to academic bonding, insurance products or sinking funds.

10.1.    IICP will be required to hold and process personal data about you in order for you to further your educational goals and to provide services to you.
10.2.    Personal data means data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of IICP.
10.3.    In order for IICP to be able to comply with its obligations under the 2012 Act and to facilitate compliance by IICP with the Arrangements or other safeguards referred to in section 9 above and in order to help you to meet your educational goals you are hereby requested to consent to IICP sharing your personal data with: (i) one or more independent custodians appointed by IICP; (ii) QQI; and (iii) other colleges but only to the extent necessary to provide you with the protections contained in the 2012 Act or pursuant to other safeguards referred to in section 9 above and which protections are intended for your benefit.
10.4.    Your personal data will be processed in accordance with the Data Protection Act 1988 (as amended by the Data Protection (Amendment) Act 2003).
10.5.    Your personal data will only be transferred to QQI and/or another college where IICP ceases to provide the programme on which you are enrolled and where the Arrangements or other safeguards require it.
10.6.    Learners may be invited to participate in various surveys including the Irish Survey of Student Engagement. Participation shall be optional. Your responses shall be treated confidentially and no individual learner will be identifiable in any reports or results generated as a result of these surveys. Some of your non-personally identifiable information may be sent to the Higher Education Authority or other relevant authorities. Some of your non-personally identifiable information may be matched to your survey responses in order to allow for anonymous analysis of results.
10.7.    Your consent may be withdrawn at any time by informing the Dean of Academic Affairs and Registrar.

11.1.    For the purposes of this section 11, “Intellectual Property Rights” shall mean patents, trademarks and service marks, rights in designs, trade, business or domain names, database rights, confidential information and/or trade secrets, copyright and any other rights relating to documents and materials for programmes of education and related rights (including but not limited to rights in computer software) whether or not registered and including applications for (and the right to apply for) registration of any such thing and all rights or forms of protection of a similar nature or having equivalent or similar effect to any of these which may subsist anywhere in the world for the full period thereof and all extensions or renewals thereof.
11.2.    The Company shall exclusively own all Intellectual Property Rights in connection with any course materials (whether hard copy, online or otherwise) and learners shall not use or disclose any course materials except for the purposes of completing the relevant programme of study.

This section contains terms and conditions that are specific to learners enrolled in the QQI Level 6 Certificate in Counselling & Psychotherapeutic Studies.
12.1.    Learners understand that the Certificate in Counselling and Psychotherapeutic Studies is a foundation course and does not equip them for professional therapeutic practice with clients.

This section contains terms and conditions that are specific to learners enrolled in the IACP Diploma in Counselling & Psychotherapy.
13.1.    Learners accept that in addition to course attendance and assessments, in order to achieve the Diploma in Integrative Counselling and Psychotherapy, the following criteria apply:
13.1.1.    Learners must obtain student membership with IACP from the date of commencement of the programme.
13.1.2.    Learners must evidence 50 hours of personal therapy with an accredited IACP/IAHIP/BACP therapist.
13.1.3.    Learners must complete a minimum of 100 hours of one-to-one counselling and psychotherapy with clients.
13.1.4.    Learners must attend a minimum of 20 hours of one-to-one supervision of their client work with an accredited IACP/IAHIP/BACP supervisor. This supervision requirement is based on a ratio of one hour of supervision to every five hours of client work, with a minimum of 1.5 hours supervision per month.
13.1.5.    Each year, learners must attend the IICP annual Professional Knowledge Seminar at a cost of €25 per annum.
13.1.6.    Learners must attend group supervision at IICP once clinical work has commenced.
13.1.7.    The costs of the activities referred to in section 13.1.1 to 13.1.5 are not covered by programme fees.
13.2.    There is an Exam Board to assess Level 6 work (comprising all modules completed in Semester 1 & 2 of First Year & Semester 1 of Second Year) prior to the commencement of Semester 2 of Second Year and learners accept that all such Level 6 work must be completed, submitted and passed in order for the learner to progress into Semester 2 of Second Year.
13.3.    Learners acknowledge they cannot apply for clinical placement until they have evidenced the following:
13.3.1.    Completion of at least 25 hours of personal therapy.
13.3.2.    Student Membership of IACP for each year of the programme.
13.3.3.    IACP Garda Vetting has been successfully completed in accordance with the IACP Garda Vetting Policy.
13.4.    Readiness and suitability to engage with clients is assessed on an individual basis. While IICP is committed to supporting learners in achieving their goals, not every learner is suited to providing therapeutic services. IICP may, in its sole discretion, deem a learner (i) ready; (ii) not yet ready; or (iii) unsuitable to commence clinical work.

This section contains terms and conditions that are specific to learners enrolled in the QQI Level 8 Honours Degree in Counselling & Psychotherapy.
14.1.    Learners accept that in addition to course attendance and assessments, in order to achieve the BA (Hons) in Integrative Counselling and Psychotherapy, the following criteria apply:
14.1.1.    Learners must obtain student membership with IACP from the date of course commencement.
14.1.2.    Learners must evidence 50 hours of personal therapy with an accredited IACP/IAHIP/BACP therapist.
14.1.3.    Learners must complete a minimum of 120 hours of one-to-one counselling and psychotherapy with clients.
14.1.4.    Learners must attend a minimum of 24 hours of one-to-one supervision of their client work with an accredited IACP/IAHIP/BACP supervisor. This supervision requirement is based on a ratio of one hour of supervision to every five hours of client work, with a minimum of 1.5 hours supervision per month.
14.1.5.    Learners must attend group supervision at IICP once clinical work has commenced.
14.1.6.    Learners must attend 10 sessions of group therapy (in the final year)
14.1.7.    Each year, learners must attend the IICP annual Professional Knowledge Seminar at a cost of €25 per annum
14.1.8.    The costs of the activities referred to in 14.1.1 to 14.1.7 are not covered by the programme fees.
14.1.9.    Learners who have applied for the final year of the BA (Hons) under Recognition of Prior Learning, may have completed some of the above criteria in previous training. Evidence of criteria attainment must be submitted in all cases.
14.2.    There is an Exam Board to assess Level 6 work (comprising of all modules completed in Semester 1 & 2 of First Year & Semester 1 of Second Year) prior to the commencement of Semester 2 of Second Year and learners accept that all such Level 6 work must be completed, submitted and passed in order for the learner to progress into Semester 2 of Second Year.
14.3.    Learners acknowledge they cannot apply for clinical placement until they have evidenced the following:
14.3.1.     Completion of at least 25 hours of personal therapy.
14.3.2.     Student Membership of IACP for each year of the programme.
14.3.3.     IACP Garda Vetting has been successfully completed in accordance with the IACP Garda Vetting Policy.
14.4.    Readiness and suitability to engage with clients is assessed on an individual basis. While IICP is committed to supporting learners in achieving their goals, not every learner is suited to providing therapeutic services. IICP may, in its sole discretion, deem a learner (i) ready, (ii) not yet ready, or (iii) unsuitable to commence clinical work.

This section contains certain terms and conditions that are specific to learners enrolled in the QQI Level 9 Master’s Degree in Pluralistic Counselling & Psychotherapy.
15.1.    Learners understand that in addition to course attendance and assessments, in order to achieve the Master’s Degree in Pluralistic Counselling and Psychotherapy, the following criteria apply:
15.1.1.    Completion of 75 hours of supervised clinical work, 25 of which must be in an approved placement site.
15.1.2.    Completion of one-to-one supervision with an accredited IACP/IAHIP/BACP supervisor (hours are dependent on your accreditation status).
15.1.3.    The costs of the activities referred to in 15.1.1 and 15.1.2 above are not covered by programme fees.

16.1.    The IICP Learner and Programme Handbooks contain further policies and procedures related to academic and clinical conduct. All learners agree to abide by such further policies and procedures.

IICP Ts&Cs V1.2 – 02-05-17