Notice for Students: Working safely and ethically in an online environment

 

Moodle use: Protocols

    1. IICP College encourages learners to share resources and information through the Moodle pages and forums.
    2. Moodle must be used in a safe and secure manner and in accordance with IICP College’s Code of Conduct.
    3. The following principles provide guidance on the appropriate use of Moodle:
      • Be courteous, considerate, constructive, and encouraging when posting or responding to postings on the discussion forums.
      • Do not post any commercial messages (e.g., items or services for sale).
      • Do not post any messages which you would deem not suitable for a workplace environment, such as inappropriate jokes.
      • Do not post any information or share any material protected by copyright.
      • Be mindful of your responsibility to uphold the dignity and respect of the individual, and ensure that you show sensitivity to cultural, religious, and racial differences.
      • If you are unsure whether your post may be suitable for a discussion forum, discuss your concerns with an IICP College staff member or your lecturer before posting.
      • Moodle must not be used for any illegal purposes, including but not limited to defamation, violation of intellectual property laws, or violation of criminal laws.
      • Please realise that IICP College staff have access to all content posted on Moodle and any breach of IICP’s Codes of Conduct will be dealt with under the appropriate procedure.
      • Please realise that IICP College retain the intellectual rights in any resources or material posted on Moodle.

Social Media and Social Networking: Protocols

Although IICP College does not organise or utilise Social Media as a College system, we encourage learners who choose to use them for College communication to consider the following:

  • Be respectful, considerate, constructive, and encouraging when sending messages.
  • Do not share any messages which you would deem not suitable for a workplace environment, such as inappropriate jokes.
  • Do not share any information or share any material protected by copyright.
  • Be mindful of your responsibility to uphold the dignity and respect of the individual, and ensure that you show sensitivity to cultural, religious, and racial differences.
  • Class group chats must not be used for any illegal purposes, including but not limited to defamation, violation of intellectual property laws, or violation of criminal laws.

 

Fostering your digital wellbeing

    • Digital Wellbeing and Digital Footprints
      • Digital wellbeing is defined as ‘understanding the nature of your online self, data and information, privacy and protection and taking care of yourself, others and information in ways that are ethical and respectful[1]
        • Students should read, understand, and undertake to apply IICP College’s ethos, policies, and procedures to their online communications. In particular, learners’ attention is drawn to QAM policy 6.6 Policy and Procedures on Internet, Social Media and Email use.
      • Digital footprint is a measure of what information is available online about an individual as a result of their online activity[2].
        • It is important to remember that every time a person engages in an online activity they create a footprint which can be permanent. Anonymity, privacy, control of personal data, and related protections can be ideals rather than actual reality. Therefore, it is important to think about what your digital footprint says about you. Your digital reputation is directly related to the digital footprint you leave behind.
        • All members of IICP College should consider the potentially public and permanent nature of online communication. The focus is not on avoiding such communication, but on building a positive digital presence.
      • The following information, adapted from The Australian Government esafety website,[3] is a useful guide to protecting your digital reputation:
        • A poor digital reputation can affect your friendships, and your job prospects. Therefore, it is important that you are aware of what picture you are painting of yourself online, and take steps to protect your digital reputation.

What do I need to know?

  • Once information makes its way online it can be difficult to remove and can be easily and quickly shared around.
  • Images and words can be misinterpreted and altered as they are passed around.
  • Content intended for your small group of friends can cause issues when shared with others outside the group.
  • You need to consider how you manage both your messages and images and those of others.
  • Your privacy settings on social media sites need to be managed in order to protect your digital reputation.

Protecting your digital reputation:

  • Stop and think about any content before you post or send.
  • Treat others online as you would like to be treated.
  • Set your profile to private—and check every now and then to make sure the settings haven’t changed.
  • Keep an eye on photos tagged by your friends and remove ones that are offensive.

Remember your online information could be there forever, and your personal information may end up being seen by people you do not know, including potential employers.

 

Data Protection in Coursework and Assessments

    • Remember that you are responsible for the safety and security of the personal information you gather for your assessments. Your attention is drawn to QAM Policy 3.8 Data Protection in Assessment If you have any questions, please contact your lecturer or student support.